January 4, 2016 Enacted
Revised April 1, 2022
(Business operator handling personal information)
1-2-2 Yurakucho, Chiyoda-ku, Tokyo
Sun Frontier Real Estate K.K.
Representative Director Seiichi Saito
Sun Frontier Real Estate and its group companies (hereinafter collectively referred to as ""the Group"") have established the following basic policy to ensure that ""specific personal information"" (as prescribed in Article 2, paragraph (8) of the Number Use Act and hereinafter referred to as ""Specic Personal Information"") shall be handled in a safe and appropriate manner, and hereby announces it.
1. Compliance with Related Laws, Regulations, Guidelines, etc.
The Group will handle Specific Personal Information in an appropriate manner in compliance with applicable laws, regulations and guidelines regarding Specified Personal Information (hereinafter referred to as "" the Laws"").
2. Purpose of use
The Group will use the Specific Personal Information provided to it for the following purposes, limited to the extent necessary for the following administrative procedures stipulated by the Laws.
(1) Specific Personal Information concerning business partners
- Preparation of payment records related to real estate transactions
- Preparation of payment records related to trust beneficiary right transactions
- Preparation of payment records for remuneration, fees, etc. Preparation of payment records for real estate royalties, etc.
- Preparation of records of payment of consideration for the acquisition of real estate, etc.
- Preparation of records of payment of dividends, distribution of surplus, and interest on foundation funds
(2) Handling of Specific Personal Information concerning officers and employees of the Group
[Taxation]
- Preparation of withholding tax certificates, etc.
- Submission of tax returns, notification forms, and application forms for workers' asset-formation plans
- Office work for preparation of records related to the exercise of stock acquisition rights
- Affairs related to employee stock ownership plans
[Social insurance]
- Filing of health insurance and welfare pension insurance
- Filing of unemployment insurance and workers' accident compensation insurance
- Filing of National Pension Plan No. 3 insured persons
(3) Safety control measures
In order to prevent leakage, loss, or damage of Specific Personal Information and to otherwise appropriately manage Specific Personal Information, the Group shall establish and comply with group and internal rules and regulations, and shall take necessary physical and technical measures to manage the security of Specific Personal Information.
(4) Supervision of Outsourcing Contractor
When entrusting another person or party (hereinafter referred to as ""Contractor"") with all or part of the handling of Specific Personal Information, the Group shall exercise necessary and adequate supervision over the outsourcing Contractor to ensure the safe management of Specific Personal Information in accordance with the Laws.
(5) Continuous Improvement of Efforts to Protect Specific Personal Information
The Group will strive to continuously improve and enhance its efforts to appropriately protect Specific Personal Information.
(6) Inquiry Desk
The following contact desk has been established to handle any questions or complaints regarding the handling of Specific Personal Information by the Group, which will respond appropriately, sincerely, and promptly.
[Questions concerning the preparation of payment records]
Sun Frontier Real Estate Corporation Accounting Department
TEL: 03-5521-1420
Hours: Weekdays 10:00 - 18:00 (excluding summer holidays and year-end and New Year holidays)
[For Group executives and employees (including dependents)]
Please contact each company's inquiry desk.
RELATED COMPANIES & CONTACT
Hours: Weekdays 10:00 - 18:00 (except for summer vacation and year-end and New Year holidays)